The most effective tools for managing board meetings provide a safe, digital environment for meeting documents and activities. Directors can focus on governance and strategic oversight and reduces the risk of data leaks, hacking, or the miscommunication that can be caused by unsecure email.
With centralized access to all the crucial meeting files and equipment, board members are able to spend less time on preparation tasks like organising and re-reading books on board and spend more time in meetings with their colleagues. The best board portals allow for easy agenda creation along with voting, as well as recording of minutes. In addition, users can take advantage of collaborative tools like shared editing of documents and video conferencing that is real-time to create productive conversations in the boardroom.
A great board portal is easy to use, and offers a variety of pricing and plan options for all types organizations. The most common structure for fees is a subscription structure with different tiers based on the number of users and features provided. Ask potential vendors about any additional fees, for example extra data storage or ongoing training.
Consider expanding your service after you’ve seen the benefits and improved efficiency that come from a board portal. Memorial Health System, for example, uses BoardEffect to manage numerous internal committees board management tools and groups beyond their board of directors. This helps them deliver efficiencies to a wider audience, including foundations, staff, and event committees.